“Important Hiring Note / Eligibility: We are a remote-first team, but due to international payment regulations, we can only hire candidates who can receive payments via Wise (SA, UK, US & PH).” From the job ad
We're looking for an Executive Assistant to work closely with the owner of a successful business.
This is a varied role covering both business and personal tasks. You'll need to be organised, confident and, most importantly, able to get things done without needing to be told exactly what to do at every stage.
The owner is looking for someone who can take an idea or a task, work out the next steps and run with it.
This could be anything from managing emails and keeping track of projects to researching an apartment, organising appointments or chasing someone for an update.
It's a role that will suit someone who enjoys having responsibility and likes figuring things out.
What You'll Be Doing
Executive Support
Manage emails and follow-ups
Keep the calendar organised
Arrange meetings and appointments
Take notes and keep track of actions from meetings
Follow up with people when things need to be completed
Research information and bring back useful options
Keep track of important tasks and deadlines
Help keep the owner organised day to day
Project Management
You'll also help manage various projects and make sure things keep moving.
This includes:
Taking notes or instructions and turning them into tasks
Keeping project and task trackers up to date
Breaking projects down into smaller actions
Delegating tasks where needed
Following up with people
Keeping an eye on deadlines
Spotting when something has stalled and doing something about it
Making sure tasks are actually finished
You should be comfortable taking a fairly broad instruction and working out how to turn it into something practical.
Personal Assistance
Around 20–30% of the role will involve personal tasks and projects.
These could include:
Researching apartments or other property
Booking appointments
Organising personal commitments
Comparing different options
Making bookings and arrangements
Researching things the owner is considering
Taking care of one-off personal projects
The work will change from week to week, so being adaptable is important.
What We're Looking For
We're less concerned about finding someone with a perfect EA background and more interested in finding the right person.
You should be:
Very organised
Confident communicating in English
Comfortable working independently
Good at managing several things at once
Comfortable using different online tools and systems
Good at research
A good communicator
Reliable and discreet
Comfortable taking responsibility
Able to pick things up quickly
Previous EA, PA, administration or project management experience would be useful, but it isn't the only thing we're looking at.
Personality Matters
This is probably the most important part of the role.
We want someone who has a bit of personality and isn't afraid to take the lead when needed.
You should be:
Confident
Energetic
Practical
Creative
Organised
Self-motivated
Comfortable making decisions
Willing to push things forward
Good at finding solutions
If you come across a problem, we want you to try to solve it before simply bringing it back to the owner.
Equally, you should be comfortable saying, "I'm not sure, but I'll find out."
You won't always have clear instructions. That's part of the job.
The Right Mindset
This role will work well for someone who naturally thinks:
"What needs to happen next?"
rather than:
"What task have I been given?"
The owner doesn't want to spend their day explaining every step or checking whether something has been done.
The successful person will gradually become someone they can rely on to take things away and deal with them.
Loom video
Application Process
As part of the initial application, you'll be asked to record a 2–3 minute video .
Please briefly cover:
Your background
The type of work you've done
How you like to work
An example of something you've had to figure out yourself
Why you think you'd be a good fit for this role
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM
Important Hiring Note / Eligibility: We are a remote-first team, but due to international payment regulations, we can only hire candidates who can receive payments via Wise (SA, UK, US & PH). Before applying, please ensure Wise operates and supports local bank transfers in your country of residence/bank location.
Regrettably, we cannot proceed with applications from regions where Wise services are unavailable.
We're looking for an Executive Assistant to work closely with the owner of a successful business.
This is a varied role covering both business and personal tasks. You'll need to be organised, confident and, most importantly, able to get things done without needing to be told exactly what to do at every stage.
The owner is looking for someone who can take an idea or a task, work out the next steps and run with it.
This could be anything from managing emails and keeping track of projects to researching an apartment, organising appointments or chasing someone for an update.
It's a role that will suit someone who enjoys having responsibility and likes figuring things out.
What You'll Be Doing
Executive Support
Manage emails and follow-ups
Keep the calendar organised
Arrange meetings and appointments
Take notes and keep track of actions from meetings
Follow up with people when things need to be completed
Research information and bring back useful options
Keep track of important tasks and deadlines
Help keep the owner organised day to day
Project Management
You'll also help manage various projects and make sure things keep moving.
This includes:
Taking notes or instructions and turning them into tasks
Keeping project and task trackers up to date
Breaking projects down into smaller actions
Delegating tasks where needed
Following up with people
Keeping an eye on deadlines
Spotting when something has stalled and doing something about it
Making sure tasks are actually finished
You should be comfortable taking a fairly broad instruction and working out how to turn it into something practical.
Personal Assistance
Around 20–30% of the role will involve personal tasks and projects.
These could include:
Researching apartments or other property
Booking appointments
Organising personal commitments
Comparing different options
Making bookings and arrangements
Researching things the owner is considering
Taking care of one-off personal projects
The work will change from week to week, so being adaptable is important.
What We're Looking For
We're less concerned about finding someone with a perfect EA background and more interested in finding the right person.
You should be:
Very organised
Confident communicating in English
Comfortable working independently
Good at managing several things at once
Comfortable using different online tools and systems
Good at research
A good communicator
Reliable and discreet
Comfortable taking responsibility
Able to pick things up quickly
Previous EA, PA, administration or project management experience would be useful, but it isn't the only thing we're looking at.
Personality Matters
This is probably the most important part of the role.
We want someone who has a bit of personality and isn't afraid to take the lead when needed.
You should be:
Confident
Energetic
Practical
Creative
Organised
Self-motivated
Comfortable making decisions
Willing to push things forward
Good at finding solutions
If you come across a problem, we want you to try to solve it before simply bringing it back to the owner.
Equally, you should be comfortable saying, "I'm not sure, but I'll find out."
You won't always have clear instructions. That's part of the job.
The Right Mindset
This role will work well for someone who naturally thinks:
"What needs to happen next?"
rather than:
"What task have I been given?"
The owner doesn't want to spend their day explaining every step or checking whether something has been done.
The successful person will gradually become someone they can rely on to take things away and deal with them.
Loom video
Application Process
As part of the initial application, you'll be asked to record a 2–3 minute video .
Please briefly cover:
Your background
The type of work you've done
How you like to work
An example of something you've had to figure out yourself
Why you think you'd be a good fit for this role
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM
Important Hiring Note / Eligibility: We are a remote-first team, but due to international payment regulations, we can only hire candidates who can receive payments via Wise (SA, UK, US & PH). Before applying, please ensure Wise operates and supports local bank transfers in your country of residence/bank location.
Regrettably, we cannot proceed with applications from regions where Wise services are unavailable.