Communications Coordinator

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About the Role Our client is a multi-brand property services and insurance restoration company operating across nine distinct brands. They are hiring a Communications Coordinator to serve as the connective tissue between leadership, office staff, and field crews — ensuring that the right message reaches the right people, in the right format, at the right time. This is not a social media or marketing role. It is an internal and operational communications role that demands strong writing instincts, sharp attention to format and tone, and the discipline to manage a communications calendar with consistency and care. What You Will Own SharePoint Intranet Management • Serve as the primary owner of the company’s SharePoint intranet — maintaining structure, keeping content current, and ensuring employees can find what they need • Build and update intranet pages with a focus on clarity, navigation, and visual organization • Coordinate with department heads to ensure all posted content is accurate and up to date Company-Wide Email Communications • Draft, format, and send company-wide announcements on behalf of leadership • Manage recurring communications including policy updates, company news, and operational notices • Ensure all written communications are polished, plain-language, and appropriate in tone for a diverse audience Field Team Notifications • Communicate time-sensitive updates to field crews through platforms such as Connecteam or Beekeeper • Translate office-side decisions and operational changes into clear, mobile-friendly messages that field staff can act on • Maintain an awareness of what is happening across job sites and coordinate with project teams to keep communications accurate Visual Formatting and Creative Support • Use Adobe Creative Cloud (InDesign, Illustrator, Photoshop) to format announcements, internal documents, and communications materials to a professional standard • Apply AI tools such as Claude, ChatGPT, and Microsoft Copilot to accelerate drafting and improve consistency • Ensure all visual and written communications reflect the company’s standards across all nine brands Communications Calendar • Build and manage a communications calendar to plan recurring and one-time announcements in advance • Coordinate timing and sequencing of communications to avoid overlap or confusion • Proactively identify upcoming events, deadlines, or operational changes that require advance communication What This Role Requires Experience and Background • 2+ years of experience in an internal communications, marketing, or content coordination role • Demonstrated experience writing for a professional audience — announcements, policy communications, operational updates, or similar • Experience managing a content calendar, intranet platform, or internal knowledge base is strongly preferred • Familiarity with Adobe Creative Cloud — InDesign, Illustrator, and Photoshop specifically • Hands-on experience with AI productivity tools (Claude, ChatGPT, Microsoft Copilot, or equivalent) • Experience using SharePoint for intranet or document management purposes is a strong advantage • Exposure to field communication platforms such as Connecteam or Beekeeper is a plus Communication and Writing • Native or near-native English proficiency — written and spoken; this is a non-negotiable requirement • A natural instinct for plain language: the ability to take complex or technical information and rewrite it so any employee can understand it at a glance • Strong editorial eye: you catch grammar errors, inconsistencies, and formatting issues before anything goes out • Tone-sensitive: you adapt your writing to the audience, whether that is executive leadership, office staff, or field crews working on a job site Organization and Reliability • Able to manage a communications calendar and meet recurring deadlines without being chased • Comfortable working across multiple brands and departments without losing track of priorities • Discrete and professional when handling sensitive internal announcements • Proactive in flagging when a message needs review, approval, or additional context before it is sent Tools You Will Use • SharePoint — intranet ownership and content management • Microsoft 365 — Outlook, Teams, Word, and Excel as daily tools • Adobe Creative Cloud — InDesign, Illustrator, Photoshop for formatting and visual communications • Connecteam or Beekeeper — field crew notifications and mobile-first communications • AI productivity tools — Claude, ChatGPT, Microsoft Copilot for drafting and content support • Standard project tracking and calendar tools as directed by the team Work Details • Schedule: Monday through Friday, 8:30 AM – 5:30 PM Eastern Time ● Location: Fully remote ● Engagement: Full-time • Equipment: Reliable high-speed internet and a professional remote-work setup are required Who Will Thrive Here This role is a strong fit for someone who takes pride in clear, consistent communication — someone who understands that a well-written company-wide message or a clean intranet page has a real impact on how a team operates. You are organized, self-directed, and proactive. You do not wait to be told what needs communicating; you spot it and handle it. You write well, you format carefully, and you understand that the people reading your messages are busy — so you make every word count. Requirements This is a full time job 100% Remote Rate: $7-$8/hr Originally posted on Himalayas