Founder's Associate (Recruiting Ops) (INS728)

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“• You will be paid in USD (bi-monthly: every 15th and 30th)” From the job ad

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Full description

We're looking for a Founder's Associate to support two senior leaders across client management, recruiting operations, documentation, and weekly reporting at Hire Overseas. This is not a traditional EA role. You will be embedded directly with leadership, owning real operational responsibilities from day one and growing into a Chief of Staff or equivalent leadership role as the company scales. This role needs to be your primary professional commitment, not a side arrangement. We are looking for someone who is genuinely ambitious, thinks critically without being prompted, uses AI tools as a core part of how they work, and wants to grow into a strategic leadership position alongside a fast-moving global talent company. If you are a high-caliber operator who takes ownership instinctively, communicates proactively, and wants to build a career rather than fill a role, this is the opportunity. Why You'll Want to Join • You will be paid in USD (bi-monthly: every 15th and 30th) • Paid Time Off in accordance with company policy • Observance of Holidays per company guidelines • 100% remote setup so you can work wherever you're most productive • This role requires availability during US business hours • Work directly alongside two senior leaders with full visibility into how the business operates • Explicit growth path to Chief of Staff or a senior leadership role as you demonstrate ownership and judgment • This role is your career priority, and we will treat it that way What You'll Work On Client and Account Management Support • Support senior leaders in managing active client relationships and keeping accounts organized and progressing • Track client status, hiring needs, and open items across all active accounts • Flag delays, risks, or action items before they become problems • Maintain organized client records and ensure all documentation is current and accessible Recruiting Operations • Review and screen candidates for active client roles using defined criteria and your own judgment • Keep candidate pipelines organized and moving without needing to be prompted • Track hiring progress across multiple client accounts simultaneously and surface updates to leadership proactively • Coordinate candidate communications and scheduling as needed Documentation and Knowledge Management • Own documentation across active projects, client accounts, and internal processes • Create and maintain SOPs, meeting notes, and operational records that are accurate and easy to reference • Build and improve internal documentation systems so that institutional knowledge does not live only in people's heads Weekly Presentations and Reporting • Prepare weekly presentations and status updates for senior leadership review • Compile data, highlights, and key action items from across client accounts and internal operations into clear, structured reports • Ensure leadership walks into every weekly review fully informed without having to chase for updates AI-Native Workflow • Use Claude, Claude Cowork, Claude Code, or similar AI tools as a core part of how you work every day • Apply AI to accelerate documentation, research, reporting, candidate review, and any other repeatable task • Proactively identify opportunities to use AI to remove friction and improve the quality of your output What You Bring • Genuine intellectual horsepower and critical thinking — you solve problems before being asked and surface insights rather than just status updates • Strong proficiency with Claude, Claude Cowork, or equivalent AI tools used daily in a professional context — this is a hard requirement • Experience in an EA, operations, recruiting coordination, or similar high-ownership support role • Excellent written and verbal English communication skills with a polished, professional tone • Highly organized with the ability to manage multiple active workstreams simultaneously without dropping details • Proactive and self-directed — you do not wait to be told what to do next and you do not need reminders to follow through • This must be your primary role and career priority, not a secondary commitment • Genuine ambition to grow into a Chief of Staff or senior leadership position over time Nice to Have • Experience in recruiting, staffing, or talent operations • Background supporting founders or senior executives in a fast-moving startup environment • Familiarity with Notion, Slack, HubSpot, or similar tools • Experience building internal documentation systems or SOPs from scratch • Prior experience in a role that required managing client relationships and internal operations simultaneously How to Apply Please include: • Your updated resume • A short Loom video (1 to 2 minutes) introducing yourself, describing why this role aligns with where you want to take your career, and walking through a specific example of a time you identified and solved a problem before being asked Only candidates who submit a Loom video will be moved to the next step of the hiring process. If you are ambitious, AI-native, and want to grow into a strategic leadership role by working directly alongside the founders of a fast-moving global talent company, this role gives you the access, the ownership, and the direct path to do exactly that.